Company: City of Chesapeake Human Resources
Posted on: June 25, 2022
The primary purpose of the Fiscal Administrator is to ensure the
smooth operation of all financial-related activities (reporting,
accounting, grants, procurement, and reimbursement/client and payer
accounts receivable) within Chesapeake Integrated Behavioral
Healthcare (CIBH) so that adequate funding is available to provide
continued service to the citizens of Chesapeake in the areas of
mental health, developmental disability, and substance use
disorder. The primary responsibility is to ensure that resources
(revenues and expenses) are managed in such a way to ensure that
service delivery can continue. Revenue sources (federal, state,
local and fees from insurance companies, related agencies and
clients) are maximized and expenditures are made in a way that best
benefits the clients of CIBH and the Citizens of Chesapeake.
Typical Tasks include:
- Prepare Financial Reports. Monitor revenue, expenses, and
accounts receivable. Prepare detailed analysis reports.
- Prepare Budgets. Project revenues and expenditures for CIBH
programs annually. CIBH also prepares two or three in-house
revisions reflecting changing state, federal, and fee
- Prepare State Performance Contract and DMAS Cost Report. This
provides the State Department of Behavioral Health and
Developmental Services with a projection of how State, Federal,
Client Fees, and City funds will be expended. An original and at
least one revision are required annually.
- Monitor Reimbursement System. This is done in coordination with
the Reimbursement Supervisor.
- Grant Administration involves ensuring that federal grant funds
are properly presented to City Council for acceptance, coordinating
with Finance to set up accounts, complete monthly reports.
- Prepare CIBH Board of Director and City Council Action Items.
This includes new funding notifications.
- Prepare Monthly, Quarterly, or Semi-Annual Reports for the
State Departments, City Departments, and CIBH which include cost
accounting and performance reports.
- Approve Expenditures (invoices), Requisitions, Journal Entries,
Budget Transfers, Travel Vouchers, and Staff KRONOS time cards.
Ensure financial records are properly recorded and expenditures are
within City guidelines.
- Establish and Update Policies and Procedures. Individual policy
& procedure manuals are maintained for Fiscal (including
coordination for inclusion of Human Resources) and Reimbursement.
P&P must ensure that CIBH maintains an effective internal
- Coordinate all External and Internal Audits, Prepare Audit Work
Papers for CIBH. Ensure that auditors have all requested
information in the appropriate format and that appropriate
follow-up and corrective actions are taken if needed.
- Supervise the areas of Fiscal (Accounting) and Reimbursement.
Supervise staff including performance evaluations, approve time
cards, and prepare discipline actions as needed. Act as department
designee back-up to the Administrative Services Director.
- Prepare Annual Malpractice Insurance Application and Insurance
Point of Contact.
- Provides Training for CIBH Program staff and the Board of
Directors on financial topics. VOCATIONAL/EDUCATIONAL
Requires any combination of education and experience equivalent to
a bachelor's degree in accounting or a closely related field.
Depending on departmental requirements, a bachelor's degree may be
required. EXPERIENCE REQUIREMENT:
In addition to satisfying the vocational/education standard, this
class requires a minimum of four years of related, full-time
equivalent experience. SPECIAL CERTIFICATIONS AND LICENSES:
Depending on departmental operational requirements, may require a
valid driver's license and driving record in compliance with City
Driving Standards. SPECIAL REQUIREMENTS:
Employees may be expected to work hours in excess of their normally
scheduled hours in response to short-term department needs and/or
City-wide emergencies. Emergency operations support work and work
locations may be outside of normal job duties.
Keywords: City of Chesapeake Human Resources, Chesapeake , Fiscal Administrator, Accounting, Auditing , Chesapeake, Virginia
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