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Legal Secretary

Company: AppleOne
Location: Chesapeake
Posted on: October 9, 2020

Job Description:

Legal Secretary Essential Functions ? Assists in preparing legal documents, some unique to municipal law offices, including ordinances, resolutions, agreements, contracts, police general orders, legal pleadings and discovery (criminal and civil); Completes claim work in civil suits by preparing preliminary accident reports; and assists in the final execution and distribution of the documents, where required. Similarly assists in collecting delinquent personal property taxes. ? Opens, indexes, maintains, organizes and closes Departmental files. ? Performs general legal secretarial duties (e.g., preparing and formatting legal documents; answering multi-line telephones; answering general inquiries to the Law Department; preparing certified mail receipts; filing and notarizing legal documents; transcribing dictation; sending facsimile and e-mail correspondence; and general typing and photocopying). ? Organizes trial schedule for appeals of City criminal (misdemeanor) cases. Maintains claim and litigation records concerning all claims and suits filed against the City or by the City in federal and state courts (including both courts not of record and of record). ? Performs basic general paralegal-type tasks (assisting Deputies and Assistants in rendering legal services and preparing for trials), such as: reviewing files to identify necessary witnesses; preparing subpoenas; scheduling discovery and general pre-trial procedures; retaining necessary professionals (e.g., court reporters); and generally assembling litigation materials for trial attorneys. ? Assists attorneys in preparing and filing various legal instruments in all courts (e.g., motions for judgment, warrants in debt; interrogatories and show cause summonses, notices of lien, garnishments, and garnishment dispositions; notices of satisfaction of judgments; and orders to vacate judgments, etc.). ? Assists attorneys in preparing a variety of legal instruments outside the context of litigation (e.g., opinions, ordinances, resolutions, and agreements). ? Assists with legal debt collection, delinquent tax suits, real estate matters and the maintenance of installment plans on deferred payment loans. Also assists in training City collection coordinators in pre-judgment collections, bankruptcies, court procedures and post-judgment collections. The Ideal Candidate Will Possess The Following ? Demonstrated ability to review, edit, and produce written work. ? Working knowledge of Microsoft Office products and legal/general office software. ? Excellent organizational skills. ? Excellent communication orally and in writing AppleOne is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

Keywords: AppleOne, Chesapeake , Legal Secretary, Administration, Clerical , Chesapeake, Virginia

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