Real Estate Services Administrative Assistant
Company: CBRE
Location: Chesapeake
Posted on: May 9, 2022
|
|
Job Description:
Posted11-Mar-2022Service lineAdvisory SegmentRole
typeFull-timeAreas of InterestProperty
ManagementLocation(s)Chesapeake - Virginia - United States of
AmericaRESPONSIBILITIESUnder moderate supervision, provides general
administrative support for assigned staff. Assists with tenant and
vendor customer service.ESSENTIAL DUTIES AND
RESPONSIBILITIESPerforms a variety of administrative tasks for
assigned staff including but not limited to phone support, draft,
preparation and distribution of correspondence, expense reporting,
calendar and scheduling, meeting coordination, filing and copying,
etc.Maintains tenant, vendor and property files, including
insurance certificates, lease abstracts, etc. in accordance with
prescribed standards.Works with Building Technician staff and
vendors to compile a list of maintenance items. May open work
orders. Coordinates and monitors status of work assigned to
vendors.Prepares internal lease administration documents such as
lease abstracts as directed. Assists in lease administration
activities including lease set up, lease changes, reporting
etc.Codes invoices for payment, inputs into accounting system and
forwards original invoices to accounting for payment. Prepare A/R
status worksheets and reconcile A/R.May initiate rent collections
correspondence and phone contact with tenant where permitted by
state regulations.Performs other duties as assigned.SUPERVISORY
RESPONSIBILITIESNo formal supervisory responsibilities in this
position.May coordinate work and assign tasks.QUALIFICATIONSTo
perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability
required.Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
functions.EDUCATION and EXPERIENCEHigh school diploma or general
education degree (GED), college degree preferred and a minimum of
three years of related experience and/or training.CERTIFICATES
and/or LICENSESNoneCOMMUNICATION SKILLSAbility to comprehend and
interpret instructions, short correspondence, and memos and ask
clarifying questions to ensure understanding. Ability to write
routine reports and correspondence. Ability to respond to common
inquiries or complaints from clients, co-workers, and/or
supervisor. Ability to effectively present information to an
internal department and/or large groups of employees.FINANCIAL
KNOWLEDGERequires basic knowledge of financial terms and
principles. Ability to calculate simple figures such as
percentages.REASONING ABILITYAbility to understand and carry out
general instructions in standard situations. Ability to solve
problems in standard situations. Requires basic analytical
skills.OTHER SKILLS and ABILITIESIntermediate skills with Microsoft
Office SuiteSCOPE OF RESPONSIBILITYDecisions made with general
understanding of procedures and company policies to achieve set
results and deadlines. Errors in judgment may cause short-term
impact to co-workers and supervisor.SAFETYResponsible for personal
safety and the safety of those who are affected by your work. This
includes but is not limited to:1. Complete all required and
assigned HSE training at a satisfactory level,2. Follow all
activity policies and procedures, including all HSE-related
requirements at all times,3. Participate in all HSE-related
programs & activities as required, including incident
investigations, interviews, auditing and assessment, etc.4. Report
any conditions which you feel could result in an accident or injury
and / or stop work if required.
CBRE is an equal opportunity/affirmative action employer with a
long-standing commitment to providing equal employment opportunity
to all qualified applicants regardless of race, color, religion,
national origin, sex, sexual orientation, gender identity,
pregnancy, age, citizenship, marital status, disability, veteran
status, political belief, or any other basis protected by
applicable law.NOTE: An additional requirement for this role is the
ability to comply with COVID-19 health and safety protocols,
including COVID-19 vaccination proof and/or rigorous testing.
Keywords: CBRE, Chesapeake , Real Estate Services Administrative Assistant, Administration, Clerical , Chesapeake, Virginia
Click
here to apply!
|