Administrative Coordinator

Company: Plasser American Corp
Location: Chesapeake
Posted on: September 19, 2022

Job Description:

Some see the railway as transportation, while at Plasser American we see it as transformation. The story of how steel tracks turned the American promise into American progress and forged a trusted pathway to the possibilities of the future. It's a story that continues today, an American legacy unfolding mile by mile. There is a lot riding on those tracks and we know that support, quality and know-how are all important aspects in staying on track.That's why the Plasser American tradition begins with a promise. A promise to do things right. An unapologetic commitment to quality that makes us the longtime trusted leader in cutting edge American made innovations for the North American railway. It's a promise to see things differently to turn ordinary steel into safer passages. To be a partner that you can count on to engineer solutions for the challenges of today and for the opportunities of tomorrow. From research and design, expert manufacturing and delivering unapparelled services, our customers trust us to keep them ahead of the curve.Progress is about more than getting from Point A to Point B. It's knowing you have a trusted foundation to move you forward toward new possibilities waiting around the corner. Join Plasser American to become part of our team forging ahead towards new opportunities in railway maintenance. The railway is a path to the future, choose this path and apply today.POSITION TITLE: Administrative Coordinator - Digital Solutions Business UnitAssociate of Arts (A.A.) or Associate of Business degree (A.B.) from an accredited college plus 2-3 years of experience in an interdisciplinary, geographically distributed, technology or engineering company with more than 100 employees, OR equivalent combination of education, training and experience.POSITION DESCRIPTION:We are currently seeking an Administrative Coordinator to support our Digital Solutions Business Unit in Chesapeake, VA. In this role, you will provide a high level of administrative support for day-to-day business unit operations, special projects, documentation, scheduling and finance. Plasser American Corporation is a part of Plasser family of companies and affiliates with 18 offices around the world and customers in more than 130 countries.The employee must be willing to go the extra mile to meet strict deadlines and not get flustered by quick turnaround times. They must thrive on change and push themselves to step out of their comfort zone. Your duties may change over time to meet DS' business goals, we hope that you can adapt and change with us.LOCATION:Chesapeake, VirginiaREQUIRED EXPERIENCE AND SKILLS: This position involves but is not limited to the following.

• Assisting senior management -
• Performing complex and confidential administrative functions
• Working in a fast paced environment with strong attention to detail
• Understanding abstract concepts and transforming them into documents, spreadsheets, presentation slides
• Being proactive and solution oriented with the ability to take initiatives, work independently, set and monitor priorities
• Multitasking and juggling multiple assignments and projects with accuracy
• Coordinating special projects, monitor project progression and scheduled completion dates, and assist with action items as requested
• Working as part of an interdisciplinary geographically distributed team around the world and meeting deadlines
• Maintaining several schedules on various software applications (e.g., Microsoft Outlook and Confluence)
• Arranging domestic and international travel and accommodations including comprehensive and detailed itineraries
• Communicating, verbal and written, with Executive, Senior Management, employees, suppliers, and vendors
• Attending staff meetings, recording minutes and creating a summary of the meeting, highlighting the significant issues, distributing meeting minutes and documents, as assigned
• Timecard keeping and reporting, billing, and shipping
• Following up on previous inter departmental requests and making sure the assignments and/or projects are completed to the customer's satisfaction.
• Proficiency in creating, editing, and formatting Microsoft Word documents, Excel spreadsheets, and PowerPoint slides at an advanced level as directed
• Proficiency in using Microsoft Outlook
• Proficiency in using Confluence and JIRA
• Outstanding writing, grammar, proof reading, and documentation skills
• Outstanding attention to detail, follow-up, and multi-tasking skills
• Outstanding verbal and written communication skills
• Outstanding organizational and time management skills
• Outstanding professional and social skills
• Outstanding judgment, discretion, and professional courtesyAbout Plasser American: As part of the Plasser family brand, which is the largest Maintenance of Way equipment provider in the world, PAC is a rapidly growing provider of railway equipment in North America. Continuing for the next few years, PAC will continue to make significant investments in the North American Market including a new office building and a substantial addition to our manufacturing facility. PAC is making the needed investments to continue its growth trajectory for many years to come. The next several years will be an exciting time of transformation. We look to the future to enhance our team and achieve our goals. PI191031691

Keywords: Plasser American Corp, Chesapeake , Administrative Coordinator, Administration, Clerical , Chesapeake, Virginia