Secretary II
Company: Didlake, Inc.
Location: Portsmouth
Posted on: April 25, 2024
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Job Description:
Working location: Norfolk Naval Shipyard
$19.66/hr
The Secretary II provides day-to-day secretarial support to the
NAVFAC project and its Operations Manager. The Secretary II
performs various clerical and secretarial functions requiring
knowledge of office routines such as drafting correspondence,
scheduling appointments, organizing and maintaining paper and
electronic files, providing information to all callers and
visitors, and understanding the company's programs and procedures
related to the daily functions of the NAVFAC contract.
Receives and screens telephone calls, visitors, and incoming
correspondence; directs to appropriate individual or location.
As directed by supervisor, coordinates internal and external
training for all site personnel with the corporate office.
Coordinates contract meeting(s), travel arrangements and acts as
communication liaison with contract management, the Regional NAVFAC
contracting representatives, and external vendors.
Schedules applicant and new hire interviews; completes reference
checks in the case of prospective employees; processes contract
security documents for new hires; coordinates information with job
coaches and HR support staff.
Submits the annual schedules and maintains a complete set of
operation files.
Schedules tentative appointments without prior clearance. Makes
arrangements for conferences and meetings and assembles background
materials, as directed by supervisor.
May attend meetings; records and reports on the proceedings.
Assists the supervisor in maintaining the system of detailed
property records to cover all assets, ensuring that records reflect
updated information such as type, number, location, and cost (or
value) of inventoried property.
Assists in tracking and maintenance of quality control
documents.
Explains to subordinate staff Didlake's requirements concerning
office procedure. Coordinates personnel and administrative forms
for the office and forwards for processing.
Requisitions orders for contract purchases and maintains
inventories.
Understands and proficiently utilizes government-provided
maintenance software.
Prepares and distributes reports and various department
communications.
May perform research and analysis as necessary and/or directed by
supervisor.
Reviews documents/correspondence for typographical accuracy and
proper format; submit for supervisor's approval.
Fosters a positive team spirit and produces quality work.
Maintains appropriate conduct and/or demeanor as dictated by
Didlake policy and procedure.
Completes required paperwork and/or documentation.
Completes and maintains all required Didlake training.
Didlake, Inc. is a non-profit rehabilitation services organization.
At Didlake, creating opportunities that enrich the lives of people
with disabilities is our mission. Since 1965, Didlake has served
thousands of people with significant disabilities by providing
training, job placement, employment opportunities and day support
services. We provide rewarding and purposeful work.
Keywords: Didlake, Inc., Chesapeake , Secretary II, Administration, Clerical , Portsmouth, Virginia
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