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Executive Assistant

Company: Crystal Equation Corporation
Location: Chesapeake
Posted on: October 11, 2019

Job Description:

Provides a variety of clerical, data entry and administrative support duties for departments, functional groups and/or executives.
1-Types letters, memoranda and reports from drafts and proofreads and reviews documents for grammatical and numerical errors; 2-Schedules resources such as people, meetings, appointments, rooms, equipment, or other resources; 3-Prepares presentations, reports, and other documents using word processing, spreadsheet and presentation software packages; 4-Answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties; 5-Maintains, updates or creates databases and/or database information; 6-Codes, compiles and files correspondences, records, documents and reports according to an established system; 7-Performs administrative functions such as ordering department supplies, coordinating equipment repair, making staff travel arrangements; 8-Takes and prepares notes of meetings, conferences, and similar proceedings; 9-Sorts and distributes mail and packages to appropriate parties; 10-Greets and assists visitors and arrange for escorts, as necessary; 11-Prepares, checks and processes expense reports; 12-Gathers and arranges materials and relevant information for assigned project or person; 13-At lower levels, may operate a telephone switchboard with numerous extensions; 14-At lower levels, may focus primarily on data entry. 15-At higher levels, may prepare, organize and maintain documents and files of a complex or confidential nature, may track budget expenditures
Typical Training / Experience - HS diploma, GED or relevant work experience; Technical certification or Associates degree may be preferred and/or required in some areas; 5-7 years of experience in related area of responsibility
Dept/Org Scope & Impact - Senior support roles highly experienced in area of responsibility; Performs all of the standard and some specialized more complex aspects of the function; increases department or area impact
Problem Complexity - Applies advanced skills to resolve complex problems independently; May modify processes to resolve situations
Autonomy - Under limited supervision, relies on experience and exercises independent judgment to determine best approach to achieve desired outcomes. Course of action is often determined by interpreting procedures and policies; Work typically involves periodic review of output by a supervisor/manager or direct 'customers' of the process
Knowledge - Thorough knowledge of tasks and responsibilities. Effectively applies skills in accomplishing tasks
Influence/People Leadership - Is sought out and/or assigned to provide general guidance/direction, training, and technical assistance to junior level support personnel;
Contributes to employees' professional development but does not have hiring or firing authority
Additional Information:Top 5 Must Haves

1. Bachelors degree or paralegal experience
2. Project management
3. Writing etiquette
4. ability to build relationships with other (team and service oriented)
5. Humble

Keywords: Crystal Equation Corporation, Chesapeake , Executive Assistant, Other , Chesapeake, Virginia

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